from the Hall Fletcher Elementary School Parent Teacher Organization Bylaws (as approved 08.18.15):
Article IV. Elections and Officers
2) Officers shall perform the duties specified below, any other duties prescribed to his or her position within these bylaws, and such other duties as may be delegated to him or her. Officers are encouraged to enlist the assistance of Members to complete specific or ongoing duties as needed but each Officer shall remain responsible for oversight and performance of those duties.
a. President: The President shall preside over meetings of the PTO and Board; serve as the primary PTO contact for the principal of Hall Fletcher Elementary; represent the PTO at meetings outside the organization; serve as an ex officio member of all committees except the Nominating Committee; coordinate the work of all the Officers and committees; and shall perform other duties as assigned by the Board. The President shall also maintain relationships with parent representatives and community leaders of non-PTO committees to assist in mutually supporting HFE whenever possible.
b. Vice President: The Vice President shall assist the President and carry out the President’s duties in his or her absence or inability to serve. The Vice President shall be responsible for the activities of the Fundraising Committee, ensuring activities align with the PTO’s mission and providing support to the committee chair.
c. Secretary: The Secretary shall record minutes from the PTO Board and General meetings. The Secretary shall keep all records of the organization, including minutes of the Board, General, and committee meetings, bylaws, rules, membership list, and any other necessary documents.
d. Treasurer: The Treasurer shall receive all funds of the PTO, keep an accurate record of receipts and expenditures, and pay out funds in accordance with the approval of the Board. He or she will present a financial summary at every General Meeting and at other times of the year when requested by the Board, and make a full report at the beginning and end of each school year. The Treasurer shall follow the processes outlined in Article VIII. Finances of these bylaws.
e. Community Engagement Coordinator: The Community Engagement Coordinator shall oversee the efforts to strengthen community connections among Hall Fletcher Elementary families, staff, faculty, and students including
oversight of the Room Parent Committee. He or she shall also oversee efforts to connect with external individuals and organizations to promote the mission of the PTO. This person shall serve as the primary liaison between the Board, Membership, the VISTA Volunteer Coordinator, room parents, and the Asheville City Schools Foundation Liaison.
f. Communications Coordinator: The Communications Coordinator shall lead communications efforts, including social media campaigns, press releases, outreach efforts external and internal to the Hall Fletcher Elementary community, and marketing and advertising of special events and fundraisers. This role also includes working with the HFE Technology Officer on social media outreach efforts.
g. At-Large Officers: At-Large Officers shall assist with the obligations of the PTO and with the duties of the other Officers as needed. There shall be up to four positions elected with at least one position filled by a Spanish-speaking Member. Expectations of At-Large Officers include involvement with PTO events and projects, engagement with Members to promote PTO involvement, and facilitating communication of needs and concerns between the Board and Members.
Hall Fletcher Elementary 